How To Choose The Right Meeting Conference Room Tables for Your Space

Selecting the right meeting conference room tables is one of the most important decisions when designing or updating your office space. The right table can improve the flow of your meetings, enhance collaboration, and even make your meetings more productive. In this guide, we’ll walk you through how to choose the best conference table based on the size and shape of your meeting space, along with specific needs such as video conferencing or flexibility for multi-purpose rooms.

Key Considerations When Choosing Meeting Conference Room Tables

When selecting meeting conference room tables, there are several key factors to consider. Beyond the table’s aesthetic appeal, the following considerations will ensure your table serves both form and function:

• Space Dimensions: Understanding the size and layout of your meeting room is critical when selecting a table. A table that is too large can overwhelm a small room, while one that is too small can lead to cramped seating arrangements.

• Meeting Needs: Different types of meetings have different table requirements. Whether you're hosting small team meetings, large presentations, or virtual discussions, the design and size of your meeting conference room table should be tailored to meet those needs.

• Table Shape and Size: The shape of the table influences the dynamics of the meeting. Rectangular tables are great for formal board meetings, while round tables encourage collaboration and open discussions.

For more information on choosing the right conference table for your space, visit our product page.

Choosing the Right Size Meeting Conference Room Table for Your Space

Selecting the right meeting conference room table size is crucial for ensuring that your meeting room is both functional and comfortable. Here are some guidelines to help you choose the best table size for different room dimensions:

1. Best Conference Table for Small Meeting Rooms

• Table Size Recommendations: For small meeting rooms (typically 10-12 feet in length), compact tables are ideal. A round table or small rectangular table can help maximize space while providing enough seating for smaller groups.

• Seating Capacity: A table that seats 4-6 people is ideal for a small conference room. A round or oval table is perfect for creating a more intimate, collaborative environment.

2. Medium-Sized Meeting Room Table Dimensions

• Table Size Recommendations: For medium-sized meeting rooms (12-20 feet long), a rectangular or elliptical table works well. These tables comfortably seat 6-12 people and provide enough space for a productive meeting without crowding the room.

• Seating Capacity: A table that can seat 8-10 people is generally ideal for medium-sized rooms. If flexibility is a priority, consider a modular table that can be extended or reconfigured as needed.

3. Large Conference Table Size Recommendations

• Table Size Recommendations: For larger meeting rooms (20+ feet in length), you’ll need a table that can accommodate 14 or more people. A U-shaped or rectangular table is typically the best choice for large rooms, offering ample seating and allowing for AV equipment to be incorporated into the design.

• Seating Capacity: Tables that seat 20+ people work well in these larger spaces, and modular or extendable designs are highly recommended for large, dynamic teams.

  
  

Choosing the Right Table Shape Based on Meeting Types

The shape of your meeting conference room table plays a key role in how the space is used and the type of meetings it can accommodate. Here are the best shapes for different types of meetings:

Round Tables: Ideal for Small Meetings and Discussions

Round tables work well for small meeting rooms, promoting an environment where all participants can easily communicate. A round table is perfect for team brainstorming sessions, client meetings, and smaller collaboration discussions.

Rectangular Tables: Best for Formal Meetings and Presentations

A rectangular table is perfect for formal meetings such as board meetings and presentations, where a clear head of the table is required. The shape of these tables makes it easy to set up a central focus point for speakers, ensuring everyone can view the presentation or participate in decision-making.

U-Shaped Tables: Suitable for Training and Interactive Sessions

For training sessions and interactive meetings, a U-shaped table is ideal. It allows all participants to face the facilitator, encouraging engagement and interaction. It also leaves space for technology, such as projectors or video screens, in the center.

V-Shaped Tables: Best for Video Conferencing

If you’re setting up a meeting conference room table for video conferences, consider a V-shaped table. This configuration ensures that everyone in the room is visible to remote participants, making video calls more effective.

Meeting Room Design Tips: Optimizing Your Space for Functionality

Choosing the right meeting conference room table is only part of the equation. The layout and design of the room should be optimized for maximum functionality. Here are some meeting room design tips to help you make the most of your space:

1. Room Shape: The shape of the room influences the type of table you should choose. A long, narrow room may work better with a rectangular table, while a square room might benefit from a round or oval table for a more balanced look.

2. Access to Technology: Make sure your meeting conference room table accommodates any technology you’ll be using. This includes ensuring there are access points for power outlets, projectors, video conferencing equipment, and any other tech you rely on.

3. Comfort and Space: Leave adequate space around the table for movement and comfort. Generally, leaving 3-4 feet of clearance around the table ensures that attendees can move freely, without feeling cramped.

4. Flexibility for Multiple Functions: If your meeting room needs to serve different purposes, such as conferences, training sessions, and collaborative team meetings, a conference table for flexible office space can help. Look for modular or extendable tables that can be easily reconfigured to suit various needs.

For more about designing your meeting room, read our blog post on optimizing your office space.

Special Considerations: Selecting Conference Tables for Specific Needs

Different meeting environments require specialized meeting conference room tables to cater to various needs. These include:

• Video Conferencing Tables: A conference table for video conferencing comes with built-in tech features, like power outlets, USB ports, and space for microphones and cameras, which ensure smooth and effective virtual meetings.

• Boardroom Tables: These tables are designed for high-end, formal meetings. Boardroom tables are often larger, with luxury materials such as wood or glass, and feature a layout that suits large, executive-style meetings.

• Training Tables: If you're frequently hosting training sessions, look for tables that offer flexibility and extra features like storage compartments or adjustable heights, making them better suited for hands-on, interactive training environments.

Choosing the Right Material and Color for Your Conference Table

The material and color of your meeting conference room table can influence both the functionality and aesthetics of the space. Consider the following when selecting a material:

• Wooden Tables: Wooden tables provide a traditional, warm look, making them ideal for boardrooms or formal settings. They offer durability and can add a sense of authority to your meeting space.

• Glass Tables: Glass tables offer a modern, sleek aesthetic and can make the room feel larger and more open. However, they are more fragile and require frequent cleaning, making them less ideal for high-traffic spaces.

• Metal Tables: Metal tables are often more durable and can provide a contemporary, industrial feel. These tables are great for modern office spaces and are easy to maintain.

Conclusion: Key Takeaways for Selecting the Right Meeting Conference Room Table

In summary, choosing the right meeting conference room table is essential to creating an effective and functional meeting space. By considering the size of your room, the type of meetings you hold, and the specific features you need, you can select the best table that will optimize your meetings and impress your clients.

FAQ: Common Questions About Meeting Conference Room Tables

Q1: What size conference table do I need for a small meeting room?

• For a small meeting room, a table for 4-6 people works best. Round or oval tables are ideal for creating a collaborative atmosphere.

Q2: What shape conference table is best for board meetings?

• A rectangular table works well for board meetings where a head of the table is required.

Q3: How do I choose the right table for video conferences?

• A V-shaped table is ideal for video conferences, as it ensures that all participants are visible on the screen.

Q4: How much space should I leave around the conference table?

• Leave at least 3-4 feet of clearance around the table for comfortable movement.